NO INFORMATION SILOS
Business information is stored in in several different systems, and in several different content repositories. Yet, you need easy access to all that information. With Intelligent Information Management, you can store, find, access and manage information regardless of the file location or the user interface you are using.
CONTENT IN CONTEXT
Content becomes valuable only in the right context. The same information is valuable to employees in different roles for a different reason, and they look for it with corresponding criteria. With Intelligent Information Management the same, correct information is found based on different search criteria.
ONE COMMON VERSION OF ANY DOCUMENT
Information is often copied to several different locations by employees who need access in their own context. Up to 70% of documentation is recreated at some point. With Intelligent Information Management everyone uses the single, correct version of a document and there is no need for copies creating version chaos.
FOCUS ON CRITICAL DATA
Different repositories within any business typically hold a lot of obsolete and outdated information, as well as documents that no one knows anything about. Intelligent Information Management lets you focus on critical data by illuminating business-critical data from the dark data
ENRICH DATA WITH METADATA
Metadata is used to describe other data. With metadata, you don’t need to know where something is stored, you just need to know something about what it is about. Intelligent Information Management helps you automate tagging so that content can be tagged with almost any information: document type, expiration date, customer or project name, etc.
LEVERAGE METADATA TO MANAGE WORKFLOWS
As an example, metadata can be leveraged to alert users of expiring contracts or learning assignments, or to set automated permission settings. Intelligent Information Management is not only about finding information, but also about streamlining business processes and workflows.
SPEND MORE TIME ON VALUE-ADDING TASKS
Manual document handling, such as filing and searching for a specific document, takes a lot of time. On average, an information worker spends more than two hours per day searching for documents. Intelligent Information Management lets employees focus on their actual work rather than document management.
Businesses need to comply with laws and regulations as well as industry standards and internal guidelines. The ability to separate business-critical or sensitive data from clutter will help handle sensitive information accordingly. With the automated workflows of Intelligent Information Management, it is easier to comply with regulations, and automatically keep audit trails.
EASE OF USE
IT systems and software can only enhance efficiency if users embrace them to their everyday use cases. Intelligent Information Management offers one unified user interface on all devices and across all repositories and platforms, across cloud and on-premises implementations making it easy for end users.
COLLABORATE WITH COLLEAGUES AND PARTNERS
Typically, you need to share and co-author content with both internal and external stakeholders. Unlike traditional ECM systems, M-Files allows organizations to manage content and information regardless of whether that information resides in M-Files or other business systems or repositories. It allows any organization to effectively address the process, productivity and compliance challenges they face caused by content chaos, without disrupting existing processes, systems or users. Users benefit from the powerful tools to find, edit, share and organize content and information directly from SharePoint, Salesforce or any Windows application, gaining the advantage of artificial intelligence to automate office work. Intelligent Information Management makes it easy to collaborate securely and efficiently. Just share a common link to the one common version of any document and keep track of version changes and updates.
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