The Platforms
We Use To
Build
Your
Information
Solutions
IT Clarity is not a software shop. We are a solutions partner. Instead of pushing long lists of tools, we work with a focused information management software stack built around M-Files and a small set of supporting platforms.
M-Files is the core document management platform. Around it, we use M-Files Cloud Vault, Hubshare, Chronoscan and Al document processing to create digital workplaces, client portals and document capture tools that actually match how your business works.
Why We Build Solutions, Not Just Sell Software
Buying software is easy. Making it work across your business is the hard part. By standardising on M-Files, Hubshare and Chronoscan, with Al document processing layered in where it makes sense, we design solutions that are built to last.
A Focused Stack
A small set of core products that integrate cleanly
Designed for You
Designing around your processes, people and risks, not a product brochure
Easier to Grow
Implementation, integration, support and evolution over time
That is why we position ourselves as a M-Files partner in South Africa, not a reseller with a catalogue
M-Files: Your Central Information Management Platform
At the centre of our stack is M-Files, a metadata-driven document management platform that turns scattered documents into con trolled, searchable information. With M-Files, we help you:
Store documents, emails and records in a single information layer
Organise content by what it is, not where it lives
Build workflows, approvals and audit trails around your documents
Connect documents to ERP, CRM and other systems
At the centre of our stack is M-Files, a metadata-driven document management platform that turns scattered documents into con trolled, searchable information. With M-Files, we help you:|
Cloud, QMS and Industry Modules For M-Files
Once the core is in place, we extend M-Files with:
M-Files Cloud Vault
For secure, managed cloud hosting so you do not have to run your own M-Files servers.
M-Files QMS and compliance configurations
For quality management, controlled documents, non-conformances and CAPA workflows.
Industry-specific setups
For manufacturing, logistics, engineering and other document-heavy, compliance-driven environments.
We configure these modules based on your sector and maturity. You do not need everything at once. The stack grows with you.
Supercharge Your M-Files Ecosystem
M-Files Cloud Vault
M-Files Cloud Vault
Hubshare
Hubshare
Chronoscan
Chronoscan
Al Document Processing
Al Document Processing
M-Files Cloud Vault:
Secure Cloud Hosting
For Your Documents
M-Files Cloud Vault gives you all the benefits of M-Files without running servers, backups and upgrades yourself. It is the sebure doud option for organis ations that want:
Built-in security, redundancy and availability
Anywhere access for on-site, remote and hybrid teams
Lower infrastructure, backup and maintenance overhead
We Help:
Decide whether cloud, on-premise or hybrid is right foryou
Plan and execute a migration from existing M-Files servers
Optimise performance and a ccess for users in South Africa and beyond
If you want M-Files as a service instead of as another box in your serverroom, Cloud Vault is the natural choice.
Hubshare: Secure Digital Workplaces And Client
Portals
Hubshare is the digital workplace and client portal layer that sits on top of M-Files. It gives you secure, branded hubs where intemal and external users can collaborate without losing control of documents.
With Hubshare, we help you:
Share M-Files content securely with clients, suppliers and partners
Build branded hubs for projects, matters or key accounts
Replace uncontrolled email attachments and shared drive links
Keep permissions and governance aligned with M-Files, not duplicated in a separate tool
Hubshare is where collaboration happens. M-Files is where control and records live.
Chronoscan and Al: Document Capture and Processing Into M-Files
Not all information starts digital. Many teams still receive paper, scans and email
attachments that need to find their way into M-Files and other systems.
This is where Chronoscan and Al document processing come in.
Chronoscan - capture and OCR into M-Files
Chronoscan is our document capture for the M-Files engine. It:
- Scans and OCRs paper and scanned PDFs
- Uses templates to classify documents and extract key fields
- Routes content into the right M-Files classes and workflows
- Reduces manual indexing, filing and capturing time
Perfect for finance, HR, quality and operations teams dealing with high document volumes.
Al Document Processing - beyond basic OCR
Al document processing is the next ste:
- It moves beyond basic OCR to understand
- Triggers M-Files workflows automatically
- Reduces manual data capturing and processing
errors
Â
Perfect for finance, HR, quality and operations teams dealing with high document volumes.
- Invoices and finance documents
- HR forms and onboarding packs
- Quality, compliance and audit records
Â
Chronoscan handles high-volume scanning and
OCR. Al adds intelligent classification and
extraction. M-Files remains the system of record
that holds everything together.
One Integrated Stack, Not A Pile Of Tools
On their own, each of these products is powerful. Combined, they form a coherent information management software
Instead of stitching together random apps, we use a proven combination of digital workplace and document capture tools that we know work well together, and we design them around your environment.
Talk To Us About The Right Platform Mix For Your Business
If you are tired of juggling disconnected tools and shared drives, it may be time to move to a proper information management platform.
Talk to IT Clarity about how M-Files, Hubshare, Chronoscan and Al document processing can come together as one stack, designed around your processes, not around software logos.
Products & Platforms FAQs
Why do you offer a small set of core products instead of many tools?
We focus on platforms like M-Files, Hubshare and Chronoscan that work well together, so we can design robust, long-term solutions instead of complex tool stacks. This keeps integrations cleaner, support easier and results more predictable.
Do we buy licences directly from you?
In most cases yes. We supply licences as part of a complete solution and combine them with implementation, integration and support services. If there is a different licensing arrangement, we will tell you upfront.
Can we start with a smaller M-Files setup and grow later?
Yes. Many clients start with a limited scope (for example finance or quality) and a small user base, then add more licences, modules and integrations as adoption and business needs grow.
How do you choose which product is right for us?
We look at your requirements, risks, budget and existing systems, then recommend a combination of products that will deliver the best long-term value. The starting point is always the problem you are trying to solve, not the tool we like most.
Can we replace or add products later as our needs change?
Yes. Solutions are designed with change in mind. Products can often be added, reconfigured or phased out over time with proper planning. We will guide you through what that means for data, users and integrations before any change is made.
Why Choose IT Clarity
At IT Clarity, we partner with businesses to transform their operations, using technology to deliver tangible and significant results.
Our Approach
Since our founding in 2006, our mission has been to help organisations gain full control over their information. We achieve this by implementing secure, intelligent digital solutions built around the M Files platform. Our deep expertise in business intelligence, application development, and document management allows us to develop customised systems that streamline workflows, simplify compliance, and enhance overall productivity.
At IT Clarity, we do more than just install software. We engineer scalable, forward-thinking solutions that grow with your business, empowering you to maintain a competitive edge.
Focus on Usability
We design solutions that are intuitive and easy to use, ensuring your team can adopt them quickly and maximise their benefits from day one.
Simplified Compliance
Our solutions, from M-Files to QMS, include integrated features that help you meet regulatory standards efficiently and without unnecessary complexity.
Dedicated Partnership
Our commitment extends beyond the initial setup. We provide continuous support, optimisation, and strategic enhancements to ensure your system evolves with your business.
Seamless Integration
We employ a strategic, phased methodology to integrate new solutions with your existing infrastructure and processes, ensuring a smooth transition with minimal disruption.
What Our Clients Say
Trusted By
