What is M-Files?

M-Files is an award-winning¬†innovative electronic document management system (EDMS) that solves the problems of managing, finding, and tracking documents in today’s information-intensive organizations.

M-Files is easy to deploy, learn and use, and has enabled thousands of companies and organizations of all sizes in over 90 countries to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes.

M-Files provides powerful and easy to use document storage and retrieval, classifying documents by what they are, so they are always easy to find. M-Files helps enterprises find, share, and secure documents and information.


Find out more about M-Files for QMS and M-Files Cloud Vaults

M-Files Functionality:
– Documents are always up to date and the current version is always accessible.
– Automatic History and Versioning, supporting full audit trails.
– Metadata driven file classification for easy search and retrieval
– Easy to use and integrates fully into Windows Explorer
– Multiple device support (including mobile devices, web and full windows client)
– Outlook E-mail integration
– Easy integration to backend, CRM and ERP systems (e.g. Sage, SAP and Microsoft Dynamics)
– Rapid development and deployment, and fully customisable to your business
– Flexible deployment for storage and sharing of data on premises, in the cloud, or as a hybrid of both.
– Custom work flows for approvals, reviews, expiries, tasks and reminders.
– Security and permissions for automatic data security and confidentiality

Reporting Module:
– Easy reporting on workflows and document statuses
– Highlighting document shortages and workflow blockages
– Track events and changes comprehensively
– Expose ERP data in M-files
– Powerful exception reporting to facilitate pro-active monitoring and problem solving

E-Signing and Compliance Module:
– Full audit trail on all activities in M-files, even for highly regulated industries
– Electronically sign documents, across all supported platforms
– Full control over authorisation levels and required signatories

OCR (Optical Character Recognition) Module:
– Converting non-searchable documents into fully digital and searchable documents
– Recognition of barcodes for automatic classification and storage of documents

API Access:
– Full access to API allows for custom extension of M-Files into other applications
– Integration across existing CRM and ERP software to consolidate data and streamline workflow


Download a trial version of M-Files for free today!