The essence of GDPR is to ensure that explicit policies and procedures for handling personal information are in place, and M-Files is ideally suited to help organisations meet this requirement. M-Files is a proven, high performing content and process management platform for regulatory requirement management – and it fits perfectly to governing and managing GDPR requirements.
A critical aspect of GDPR compliance will be that a company can quickly and easily demonstrate the steps they have taken towards meeting GDPR requirements. They need to be able to provide this information and supporting documentation to auditors if required.
What is GDPR?
GDPR stands for General Data Protection Regulation. GDPR can be considered as the world’s strongest set of data protection rules, which enhance how people can access information about them and places limits on what organisations can do with personal data.
M-Files integrates with existing systems
Personal information often resides in a host of different systems, network folders and other information silos, which makes it even more challenging for companies to control and protect it. M-Files integrates with existing systems and repositories in a manner where information can remain in place, in its original location, without disturbing existing systems and processes. This enables companies to continue to leverage their legacy systems while adding the powerful information management functionality needed to protect personal information and adhere to GDPR requirements.
Key Features
- M-Files GDPR provides comprehensive capabilities to demonstrate GDPR compliance
- Includes a solid reference structure for tasks required to be completed in order to become compliant
- Repetitive tasks for Data Protection Officer and Data Privacy Team
- Document management: approval and roll-out with automatic PDF processing and electronic signatures
- Audit, deviation, risk and CAPA management
- Data subject request and consent management
M-Files benefits for personnel managing GDPR Compliance
- Comprehensive search capabilities allow discovering personal data or identifiers across vast collections of documents and data. With the introduction of the Intelligent Metadata Layer, or IML, such discovery capabilities are taken to a whole new level.
- The Intelligence services provide advanced natural language AI analysis that can help identify sensitive personal data, such as health information, home addresses etc.
- M-Files provides transparency through folder-less metadata architecture.
- M-Files provide unique Metadata-driven Automatic Permissions which greatly simplifies effective data control. The M-Files system can be configured to set exact correct permissions for each document and database record based on its current metadata properties
- M-Files not only supports automatic permission management, but allows clear verification of the currently effective permissions.
- With M-Files there can be a single instance of the document throughout its entire life cycle. All authoring, collaboration, approval, publishing and archival can be done in one place.
- M-Files provides dedicated M-Files GDPR solution, a fully pre-packaged assessment and governance tool for organisations’ GDPR compliance projects, handling of DPIA audits, GDPR-related procedures and policies, and the continuous activities to maintain GDPR compliance.
M-Files GDPR provides a comprehensive and easy-to-use solution to manage and control data registries, data processor information, policies, processes, and employee training records. It also provides exceptional audit capabilities in the event of an audit or breach.
If you would like more information please contact our office on (021) 946 4648 or email us